Minutes of meeting held on 3rd June 2016

PRESENT:            C Galpin, S Salmon, P Twigger

No members of the public

CLERK:                   Georgina Blackshaw

APOLOGIES:          C Kenyon, C Midgley, A Steele, J Symes, Cllr’s Ham & Skidmore _________________________________________________________________________

Declaration of Interest:



2.0 The Minutes

Having been circulated, PT then signed them off as a true copy.


Meeting then suspended at 7.35 pm for:

Members of the Public Comments:

As there are several Councillors on holiday, the Agenda has been limited to essential items only. All parishioners have been informed which explains the lack of attendance.

Meeting resumed at 7.35pm



Application No: 2016/1161/HSE Double garage at Wyndham, Trudoxhill. This was discussed and those Cllr’s absent had sent comments to PT. There was concern that the white render was too stark and CG pointed out that the information on the application was incorrect as it stated that the garage would be finished to match the house. Wyndham has had the render removed and it was felt that a stone facing would be much more in keeping with the surroundings. The new development uses mainly stone, with some stone coloured render, and if the garage was finished in a similar way, it would be more appropriate. A decision was taken to Refer to the Planning Officer. Clerk asked to send detailed comments to MDC by 10th June.

Application No: 2016/0620/FUL MDC had Refused Planning Permission for the proposed agricultural barn at Bunns Lane.

App No: 2016/0734/LBC MDC- Granted Permission for the alteration to the cellar at Marston House.


2.2 Previous Subject Matters   

2.2.1 Queens 90th Birthday event. The TPC was supporting the Village Hall committee, who were all working very hard to make the event a success. AS had completed the initial organisation of the music contacting parishioners John Salmon (+‘Little Fred) and Julie Britten who have agreed to share the task. SS suggested that they start the entertainment at 3pm. Clerk will liaise with Dean Silvester. AS is also providing parking for visitors at Longwaite Farm, CG has produced /printed and helped to distribute flyers and posters. Volunteers (Bill & Pauline Stafford / Rod & Jen Lewis / Cllr Chris Kenyon / Ian & Georgie Blackshaw) have covered the parish. CM has advertised on the parish website and Facebook. SS and Roma Galpin also making cakes. Clerk is liaising with Steph Higgins (V Hall secretary) about providing the funding for the refreshments and fairground equipment.


2.3 Correspondence

Deferred to July

SS asked Clerk to continue to follow up with MDC the actions being taken about the Connor Construction site. Clerk will do this within the next week.


2.4 Accounts for Payment

2.4.1 Grass cutting –Kev Gale – £100

2.4.2 Clerk’s wages – additional 10 hours for APM/Audit work – £172

2.4.3 Expenses for additional Epsom printing cartridges – £25.49*

2.4.4 SALC Annual sub – £104.15

2.4.5 Paul Uphill – revamping Trudoxhill notice board – work/materials – £40.00

* Clerk informed TPC that CM had suggested the TPC invest in a laser printer as the Epson one owned/used by the Clerk is very expensive on printing ink. To be added to the July Agenda.


2.5 Items to Report:

Deferred to July meeting


2.6 Other Business referred to the Clerk

2.6.2. Annual Return. Ken Gray had completed the internal audit. Clerk will write to thank him for his continued work on our behalf. PT signed Section 2 of the official form from Grant Thornton and all paper work checked. Clerk will post these forms on Tuesday 7th June and then display the ‘Exercise of Public Rights’ information on notice boards, and on the website, by June 10th .This will include the caveat ‘unaudited and may be subject to change’.


The meeting closed at 8.20pm.

All Agenda items to the Clerk by Wednesday 29th June, please.


The July 2016 Parish Council meeting will be at 7.30pm Thursday 7th, Trudoxhill Village Hall


For the attention of: Mr P Twigger, Mr C Galpin, Mr C Kenyon, Mrs C Midgley, Mrs S Salmon, Revd. A Steele, Mr J Symes, District Councillors:  Dick Skidmore and Philip Ham 

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